Whose trips you see
Drivers see their own trips; owners and admins see the fleet — and can classify on behalf of someone who has left.
The logbook shows different things depending on who you are, because a logbook is a personal record before it is a fleet one.
If you're a driver
You see your own trips. The logbook follows you rather than the vehicle, so swapping vans mid-week doesn't split your record across two lists or show you somebody else's driving.
Classification is yours alone. A trip that isn't yours doesn't offer you the business or private controls, and on the review deck you can swipe straight past it rather than being stopped by a decision you're not entitled to make.
Entries you add by hand go against the vehicle you're actually in, not whichever one happened to be selected last.
If you're an owner or admin
You see the fleet, and the vehicle picker lists every car you can log against. The header describes the window you're looking at — the date range and the vehicle — so a count on screen always refers to something specific.
When a driver leaves
Their trips don't leave with them. An owner can classify on behalf of someone who has gone, so a departed driver no longer blocks a logbook period that is otherwise ready to export.
This matters at FBT time more than it sounds: one unclassified week from someone who left in March is enough to hold up a twelve-week period.
The FBT logbook flow itself is closed to drivers rather than merely hidden from them — it belongs to whoever is responsible for the return.
Last updated Fri Sep 04