Allocate a vehicle to a driver
Assign a vehicle to a driver for a set period so their trips record against it. Here's how, including start and end dates.
Allocating a vehicle to a driver is what ties their trips, fuel and fines to the right vehicle. Until a vehicle has a driver, nothing records against it automatically. Owners and admins do this; drivers can't allocate vehicles.
Allocate a driver
Open the vehicle's profile and tap the Driver card (or Change Allocation in the ⋯ menu).
Pick someone from Available Drivers. Drivers already on another vehicle appear under Allocated Drivers with their current assignment.
Set the Allocation Period — a Start date & time, and an optional End date & time. Leave the end blank for an open-ended allocation ("No end (indefinite)").
Tap Confirm Allocation.
No drivers to choose from? You need to invite them first — see Invite your team. The allocate screen points you the same way: "Invite drivers from the business settings."
See the whole fleet's allocations
For the fleet-wide picture, open Vehicle Allocation from the home dashboard. It lists every vehicle as Allocated or Available for the month, with a navigator to move between months. Tap any vehicle to open its profile.
Allocating versus changing the driver
Allocating is the manager assigning a vehicle for a period. When a driver needs to swap the vehicle they're actually in — a shared-pool handover — that's a different, driver-led flow. See Change who's driving.
Last updated Wed Aug 12