Costs and expenses per vehicle
What each vehicle actually costs to run — fuel, service, tolls, fines and inspections rolled up per vehicle, over three, six or twelve months.
Cruise
TurboEvery record you log against a vehicle is also a cost. The Costs section on a vehicle's profile adds them up, so you can see which vehicle is quietly eating the margin and which one is earning its keep.
Where to find it
Open a vehicle from Vehicles and scroll to Costs. The fleet dashboard carries the same roll-up across every vehicle.
What's counted
Anything you've recorded against the vehicle feeds in:
Fuel and charging — every fill-up or charge you've logged.
Service and maintenance — what each job cost.
Tolls and fines — including the ones you've marked paid.
Registration, insurance and safety inspections — the compliance you're legally required to buy.
Switch the range between 3, 6 and 12 months to see whether a number is a one-off or a trend.
Compare a vehicle against its own history rather than against the rest of the fleet. A van that costs more this quarter than last, without doing more work, is telling you something — where a van that has always cost more may simply be the one doing the long runs.
Keeping the numbers honest
The roll-up is only as complete as what's been logged. Two habits keep it useful:
- Record the amount on every entry, even when it feels like admin. A service with no cost on it makes the vehicle look cheaper than it is.
- Log fuel promptly. On Turbo, the AI scan reads a receipt photo straight into the form, which removes most of the excuse.
Costs need Cruise. On Drive you can still record every fuel, service, toll and fine entry — it's the rolled-up cost analysis on the vehicle profile and the dashboard that Cruise adds.
How records work
Last updated Mon Aug 24